9706 · 3.4.1
Computerised Accounting Systems — FAQ
Frequently asked questions for 9706 Computerised Accounting Systems. Direct answers first, then deeper explanation — then practise with marking.
What is the most common mistake businesses make when switching to a computerised system?
A common mistake is insufficient planning and staff training. Rushing the process without properly setting up the system, verifying data, or training employees can lead to significant errors, data corruption, and resistance from staff, ultimately undermining the benefits of the new system.
Why is 'parallel running' not always used?
While highly recommended, parallel running can be very resource-intensive. It effectively doubles the workload for the accounting team as they have to enter every transaction into both the old and new systems. For small businesses with limited staff, this may not be feasible. In such cases, meticulous data verification and post-implementation checks become even more critical.
How do you choose a cut-off date for the transfer?
The best cut-off date is typically the end of a financial period, such as the end of a month, quarter, or ideally, the financial year. This makes it much easier to enter opening balances, as you can use the closing trial balance from the completed period. A year-end transfer is cleanest as it aligns with the preparation of the annual financial statements.